Assistant to the CEO

Team BHQ is growing, and we want YOU – you tech-loving, detail-focused, project logistics wiz! Are people always impressed with how much you have gotten done in a short time? Do you find yourself reminding the Boss of steps or project deadlines?  Your personality and ease with people make you a natural at helping busy executives feel like they finally grew that extra pair of hands!

Boss HQ, LLC is a hiring strategy and Boss best practices consulting firm working with CEOs, Business Owners and Entrepreneurs to ensure they develop the hiring and management skills with an organizational structure to scale and grow more easily. As the Assistant to the CEO, you will make sure that THIS Boss gets the support and time to focus on delivering for clients and the business required for successful growth.

Boss HQ is currently hiring an Assistant that will support our CEO and our clients by way of document production, review & formatting, scheduling, marketing support ensuring brand alignment, operational research and systems support. Additionally, this role requires a customer forward capacity to facilitate correspondence for scheduling and excellent follow up process. The ideal candidate thrives in a fast-paced, focused work environment.

This part time position works a set schedule 20-hour week remotely within our growing hiring and management strategy firm that serves English speaking clients throughout the world.  Currently Boss HQ is based in SE Georgia, this new remote position reports directly to the CEO.

Daily you will get to use your outstanding project coordination experience to track, organize and progress on-going growth initiatives documentation and scheduling efforts.  You will work directly with this fast-talking, driven CEO to assess priority and tasks that can be easily taken over and resolved.

Projects include content and platform management,  program and marketing documentation formatting, technology research and solution implementation, follow up telephone calls, text and email communications to clients, contacts and vendors, speaking and travel arrangement support, binder fulfillment and additional tasks as necessary to assist CEO. Occasional personal task assistance required as well.  

The ideal candidate has specific and detailed experience with the administrative side of business and has worked within a small business, consultancy or coaching firm. You also are HIGHLY tech savvy and are confident in your capabilities to fully utilize online solutions such as project management software, documentation management software, the full Microsoft Suite including Word, Excel & Outlook, and instant messaging systems.

As Assistant to the CEO, you will ensure that the CEO’s needs are met timely while delivering answers that are consistent and true to the Boss HQ culture, our mission and our process. 

Responsibilities include:

• Proactively manage and complete the day-to-day projects as assigned within the project management system.

• Schedule and correspond to expedite CEO responsiveness and facilitate client/ contact needs.

• Proactively monitor and update the CRM system to ensure effective contact data, email automation and landing pages are complete and accurate.

• Utilize marketing system to proofread  and test landing pages

• Coordinate new client documentation

• Track and monitor milestones on client journey.

• Research and assist with coordination of events, speaking gig and travel needs.

• Support continued development and platform administrative needs.

• Spearhead new platform and system implementation as identified by CEO.

• Creation of client binders and deliverables including video loading on to systems and platforms.

• Attend all meetings as assigned prepared and timely for most efficient use of time.

• Identify, track and progress scheduling correspondence with a sense of urgency and escalating to CEO as necessary.

Ideal Candidates will:

• 3 years minimum administrative experience.

• 3 years minimum marketing efforts support experience.

• 3 years customer service experience.

• Excellence working with Microsoft Word, Adobe PDF and online documentation sharing solutions

• Excellence in details and organizational skills

• Comfort using a wide variety of online solutions for business including video conferencing, CRM, Project Management and content hosting platforms..

• Demonstrate strong understanding of small business marketing processes.

• Demonstrate strong verbal and written communication skills.

• Display professionalism and patience for those learning.

• Have professional experience using instant messaging systems.

Preferred, but not required:

• Asana or other project management software experience

• Professional membership or community intranet facilitation

• Canva and image creating software

• Airtable familiarity

• Last Pass familiarity

• Zoom familiarity.

Benefits and compensation: This part time position is hourly and pays $24-$28 an hour dependent upon experience. Benefits for part time positions include paid time off and holidays.

Please send a current resume and a cover letter including a paragraph about why you are looking for part time work RIGHT now  to [email protected]. Phone calls will not be accepted.

BossHQ is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.